Please review the information below regarding Contract Processing:
ONLY AUTHORIZED SIGNATORIES MAY APPROVE AND EXECUTE CONTRACTS ON BEHALF OF
LINCOLN MEMORIAL UNIVERSITY.
A contract is any agreement or other negotiable document covering a relationship and/or the mutual exchange of promises. Such document may interchangeably be c所有ed a Contract, 一项协议, a Memorandum of Understanding, 协议书, 或者类似的术语. All contracts must be processed through the Office of the General Counsel (“[”) 博士和. Jason McConnell, Interim President, is the only authorized signatory at the University.
There are various types of agreements/contracts that the University enters into with 3 rd 方. Some of these include service agreements, business associate agreements, collaborative agreements, continuing education agreements, 咨询协议, 许可协议, material transfer agreements, memorandum of understanding, 研究协议, 供应商协议, and independent contractor agreements. A signature is not necessarily required to make a document a "contract."
使用模板, created by LMU and 批准 through the OGC, is the quickest method to obtain an executed contract. Templates are not to be edited by any department except the Office of the General Counsel. These are available to employees on MyLMU. Departments wishing to request a template should email contracts@LMUnet.edu and outline the specific requirements for the template. Please 所有ow a minimum of four (4) weeks for 所有 requests including document creation and contract processing.
Contracts that need to be terminated prior to their termination or expiration date must be handled through the Office of the General Counsel.
Event Requests are not contracts nor does approval of the Event Request approve a 3 rd 方协议. 事件 Requests must be 批准 by Facilities Management, 风险管理, 校园警察 and 安全, or potential other departments prior to a 3 rd 方协议 or contract being 批准. (These may include a food truck, coffee cart, performer, speaker, art/sport/activity, 等.) More often than not, a contract will be associated with an event request. Once you have completed the event request through the appropriate person(s), any contracts associated with an event should be provided to the OGC for reviewing and processing.
It is the department's responsibility to ensure 所有 information is included in the contract. Please do not provide an incomplete contract or a contract containing track changes for processing. An incomplete contract is an invalid contract, and providing such to the OGC will only delay processing. A complete contract includes date(s), 的名字, 次, 条件, 条款, 金融方面的考虑, 保险, 等., 所有 indicated within the contract. If it is an addendum, amendment, or renewal, the original contract(s) must be included. The contract must have gone through departmental review and approval prior to the originator providing the document to contracts@LMUnet.edu. Any deficiency in these areas will result in a delay in processing the contract, and it will be returned to the originator for completion.
Once the document is received by contracts@LMUnet.edu , it is reviewed by the OGC employee responsible for processing contracts and, 如果完成, placed in Adobe Sign for processing by the appropriate, 授权签字人. Once 所有 appropriate signatories have reviewed, 批准, 然后签了合同, the executed version populates to the originator. All 方 who have signed the document will receive a signed version of the contract.
If the contractor/other party has previously signed the agreement, the document is archived by OGC, and the originator is responsible for supplying a copy of the executed contract to the contractor. If the document is not signed by the contractor/other party, the originator is responsible for obtaining the contractor/other party's signature and providing a fully executed copy to contracts@LMUnet.edu.
Please contact the Office of General Counsel if you have any questions regarding this information or need assistance in preparing or submitting a contract.
If you have any further questions or concerns please contact General Counsel at contracts@LMUnet.edu.